DATE: April 28, 2016
TO: Planning Commission
FROM: Planning Manager
SUBJECT
Title
Report to Test the Granicus System
Recommendation
RECOMMENDATION
That the Planning Commission tests the system.
BACKGROUND
The City of Hayward Planning Commission meetings are public meetings and as such are broadcast and recorded for the public. The audio video technology currently in the City Hall Council chambers broadcasts live meetings to local government access television channels, streams the live video on the internet, and records the content for later playback and archiving. The Council Chambers also has a projector-based display system and a controller system to manage all of the A/V technology during a meeting. In addition, City Hall Conference Room 2A is setup to display live meeting video to overflow audiences. These are critical and necessary elements of the Planning Commission's public meetings. The
City Council chambers are also utilized by other government agencies, such as the Hayward Unified School District for public meetings.
The current Audio Video system is outdated for today's technology and was last upgraded during a two year period from 2005 to 2006. While this equipment has performed well over the years, most of the equipment is no longer supported by manufacturers, and has become a challenge to repair or replace.
Additionally, as the City engages in upgrading its agenda management system, the current, outdated technology (analog) will not support the newer digital systems.
This project is a complete replacement of the audio and video technology in our broadcast, recording and presentation systems.
FISCAL IMPACT
The FY 2016 Capital Improvement Program includes project funding totaling $800,000.
NEXT STEPS
Installation and configuration of the new system in both the Council Chambers and Conference Room 2A occurred during the 2015 August Commission Recess. This implementation wi...
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