DATE: March 27, 2018
TO: Mayor and City Council
FROM: Interim Director of Public Works
SUBJECT
Title
Amendment No. 1 to Professional Services Agreement with St. Francis Electric, Inc., for On-Call Streetlight and Traffic Signal Maintenance Support Services - Approval to Increase and Appropriate Funds
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RECOMMENDATION
Recommendation
That Council adopts the attached resolutions: 1) authorizing the City Manager to execute an amendment to the professional services agreement with St. Francis Electric, Inc., (SFI) for On-Call Streetlight and Traffic Signal Maintenance services for FY2018 and FY2019; and (2) authorizes a corresponding appropriation of $115,000 from Fund 210 - Gas Tax.
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SUMMARY
The current three-year professional services agreement with SFI is capped at $175,000 annually. An amendment to the agreement for a $115,000 increase is requested to account for unforeseen price increases of materials, and multiple street light knock downs caused by speeding vehicles. A similar one-time appropriation of $115,000 is needed for FY2018. Of this amount, $100,000 will be allocated to increase the contract with SFI and $15,000 will be allocated for City staff time. Because these expenses are anticipated to continue, staff will request amending the FY2019 annual amount by $115,000 through FY 2019 CIP budget process.
ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
Attachment III Resolution