DATE: February 5, 2019
TO: Mayor and City Council
FROM: Fire Chief
SUBJECT
Title
South Hayward Youth and Family Center - Authorization to Negotiate and Execute 1) an Agreement with Alameda County to Accept $500,000, and 2) a Professional Services Agreement with RossDrulisCusenbery, Inc. (RDC) for Building Program and Design Services
End
RECOMMENDATION
Recommendation
That Council adopts the attached resolutions authorizing the City Manager to:
1. Negotiate and execute an agreement with Alameda County to accept and appropriate $500,000 for phase I and II design expenses for the South Hayward Youth and Family Center (SHYFC) project, and
2. Negotiate and execute a professional services agreement with RossDrulisCusenbery, Inc. (RDC) for SHYFC community analysis, building program, and design services, not to exceed $500,000.
SUMMARY
Since 2013, the City of Hayward, Alameda County (County), and the Hayward Area Recreation and Parks District (HARD) have worked towards a shared vision of constructing and operating a new center at the corner of Tennyson and Ruus Roads called the South Hayward Youth and Family Center (SHYFC). In 2015, the City, County, and HARD formed the SHYFC Governance Group to provide project guidance, with the City of Hayward leading the coordination of the project with the various partners. To date, the Governance Group has identified a portion of the funding, selected a non-profit operator, and released a Request for Proposals (RFP) for the design phase of the project.
The project site is on City-owned property and located at 680 West Tennyson Road. The total project cost is estimated at $24 million. The County has secured $14 million in grants and County funding, leaving a $10 million gap. The SHYFC Governance Group recommended creating a phased design to allow for construction of phase 1, while other funds are identified and secured. Consequently, a request for proposals for design was released and eight companies responded. RossDrulisCusenbery, Inc (RDC) was selected as the project architect. Staff requests Council approval of the two resolutions and authorization for the City Manager to 1) negotiate and execute an agreement with Alameda County to accept and appropriate $500,000 for Phase I and II design expenses, and 2) negotiate and execute a professional services agreement with RDC, not to exceed $500,000.
ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution, Alameda County Agreement
Attachment III Resolution, RDC Agreement
Attachment IV Phase I and II Descriptions
Attachment V RDC Proposal
Attachment VI RDC Cost Proposal