DATE: August 20, 2024
TO: Mayor and City Council
FROM: Assistant City Manager
SUBJECT
Title
Special Events: Provide Feedback on Updates to Special Event Permitting and Grant Processes and Priorities for Marquee Events
End
RECOMMENDATION
Recommendation
That Council receives this report on special event permitting and funding processes and provides feedback on priorities moving forward.
End
SUMMARY
Hayward residents have long enjoyed a variety of special events, including festivals and markets, that bring the community together and foster civic pride. Outside organizations can apply for City funds and permits to organize events of their own. The special event permitting and funding program has recently moved to the Community and Media Relations (CMR) division of the City Manager’s Office. CMR staff, along with other departments, have conducted an audit of current processes with the goals of simplifying the application process, setting clear expectations for event organizers who seek City support, and fitting within budgetary constraints. Staff is now seeking guidance feedback from Council on 1) the updated special event grant application and permitting process, and 2) on priorities for staff and resource allocation for events.
ATTACHMENTS
Attachment I Staff Report
Attachment II 2024 Funded Special Events
Attachment III Special Event Requirements
Attachment IV Special Event Permit Intake Form
Attachment V Special Event Grant Application
Attachment VI City Rental Facilities and Prices