DATE: April 22, 2025
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT
Title
Adopt a Resolution Awarding a Contract to DeSilva Gates Construction LLC, for the Fiscal Year 2024-2025 Pavement Improvement Project, Project No. 05338, in the Amount of $12,570,061 and Authorizing an Administrative Change Order Budget of $949,939
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RECOMMENDATION
Recommendation
That the City Council adopts a resolution (Attachment II) approving Addendum No. 1 consisting of revisions to the plans and specification for the FY25 Pavement Improvement Project (PIP) and awarding the construction contract for the project to DeSilva Gates Construction LLC, (DSG) in the amount of $12,570,061 and authorizing an administrative change order budget of $949,939 for a total not to-exceed contract amount of $13,520,000.
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SUMMARY
The Fiscal Year 2024-2025 PIP calls for the rehabilitation of fifty-one (51) street segments and preventive maintenance of fourteen (14) street sections for a total of sixty-five (65) street segments (Attachment III). The proposed improvements will repair failed pavement segments and improve street surfaces.
On March 25, 2025, the project received six (6) bids. Three of the six bids were under the Engineer’s Estimate of $12,940,000. , The low bid received is $12,570,061 which is $369,939 or 2.9% under the Engineer’s Estimate.
Staff recommends award of the contract to the responsible low bidder, DSG, in the amount of $12,570,061 and authorizing a potential administrative change order budget of $949,939 to be used at the discretion of the Director of Public Works for potential change order work.
The project budget of $14,500,000 is funded via the Gas Tax, Road Repair and Accountability Act (RRAA) (SB1), Measure BB, Vehicle Registration Fees, Street Impact Fee, and Street System Improvement funds.
There is no General Fund contribution to this project.
ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution