DATE: September 12, 2023
TO: Mayor and City Council
FROM: City Manager
Acting Chief of Police
SUBJECT: Adopt a Resolution Authorizing the City Manager to Execute a 10-Year Agreement With Axon Enterprises, Inc. for the Purchase of the Axon Officer Safety Plan 10 Premium Bundle in an Amount Not-to-Exceed $11.5 Million, Appropriating $300,000 into CIP Project 07418 from Fund 405 Fund Balance, and Transferring $190,927.49 from Fund 730 to Fund 405
RECOMMENDATION
That the Council adopts a resolution (Attachment II) authorizing the City Manager to execute a 10-year agreement with Axon Enterprises, Inc for the purchase of the Axon Officer Safety Plan 10 Premium Bundle in an amount not-to-exceed $11.5 million.
The attached resolution would also appropriate $300,000 into Capital Improvement Project 07418 - Integrated Cameras and Equipment from Fund 405 Fund Balance, and transfer $190,927.49 from the Information Technology Operating Budget (Fund 730) into Capital Improvement Project 07418 (Fund 405).
SUMMARY
The Hayward Police Department currently contracts with Axon for the use of several Axon products, including Body Worn Cameras, Evidence.com, and TASER products, all of which are essential to operations within the police department.
In a continuing effort to broaden transparency, mitigate liability, advance investigative capabilities, and improve crime solvability, the Hayward Police Department is recommending entering into a new agreement with Axon, to not only keep staff equipped with the latest Body Worn Cameras and TASERs, but to include other features that come with the Axon Officer Safety Plan 10 bundle, which include auto transcribing functions, redaction assistant, AXON Performance, virtual reality training aids and other accountability tools.
In late 2022, Axon notified the HPD that they would be transitioning towards an all-inclusive subscription-based business model under one agreement, as opposed to having separate agreements for each piece of Axon equipment purchased. It is more cost-effective to keep the Fleet 3, jail van, and interview room agreements with Axon in place until their expiration so the bundling of HPD’s current products into one agreement will occur when previously executed agreements end. The HPD recommends entering into the bundled, subscription-based agreement, as more fully described in this staff report.
Notably, Axon is the sole source vendor for products included with this agreement.
ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution