DATE: May 5, 2026
TO: Mayor and City Council
FROM: Fire Chief
SUBJECT
Title
Adopt a Resolution Authorizing the City Manager to Execute a Service Agreement with Bay Area Tree Specialists for the Fire Department’s Vegetation Management Programs through June 30, 2031, in an Amount Not-to-Exceed $200,000 Annually and $1,000,000 Total, Contingent Upon the Annual Receipt and Appropriation of Grant Funding to Support the Agreement
End
RECOMMENDATION
Recommendation
That City Council adopts the attached resolution (Attachment II) authorizing the City Manager to enter into an agreement with Bay Area Tree Specialists for the Hayward Fire Department’s (HFD) Vegetation Management Programs through June 30, 2031 in an amount not to exceed $200,000 annually and $1,000,000 total. The continuation of this agreement is contingent upon the annual receipt and appropriation of grant funding dedicated to these services. Services offered to the community include the Department’s no cost chipping services, Residential Assistance Program (RAP), and as-needed fuel reduction services.
End
SUMMARY
HFD is seeking to contract with Bay Area Tree Specialists to assist the Department in running its Vegetation Management Program through June 30, 2031. The cost of the contract is to be fully funded by annual grants HFD receives, and will amount to no more than $200,000 annually, and $1,000,000 in total. HFD has already been awarded $215,000 from the Department of Forestry and Fire Prevention (CAL Fire) for the 2026 calendar year to help fund the Vegetation Management Program. Receipt and appropriate of the funds was previously approved by Council via Resolution 26-015.
HFD will seek additional grant funding during the course of the agreement, allowing the program to continue on an annual basis, and will obtain approval from Council to receive and appropriate that funding annually.
ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution