DATE: March 4, 2025
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT
Title
Adopt a Resolution Authorizing the City Manager to Execute a Professional Services Agreement with Sherwood Design Engineers in a Not-To-Exceed Amount of $600,000 for Preliminary Design Services for the Nature Based Solution Feasibility Study Project at the Water Resource Recovery Facility (WRRF), Project No. 07809 in Fund 612 Sewer Improvement Fund
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RECOMMENDATION
Recommendation
That City Council adopts a resolution (Attachment II) authorizing the City Manager to execute a professional services agreement (PSA) with Sherwood Design Engineers (Sherwood) in an amount not to-exceed (NTE) $600,000 for preliminary design services for the Nature Based Solutions Feasibility Study Project at the WRRF, Project No. 07809 in Fund 612 Sewer Improvement Fund.
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SUMMARY
The City of Hayward (City), in partnership with the Association of Bay Area Governments (ABAG), applied for and received a grant (agreement number 98T55001) from the United States Environmental Protection Agency (USEPA) for the Hayward Water Pollution Control Facility Multi-Benefit Shoreline Project to further study and begin preliminary design of a horizontal levee and constructed wetland at the western end of the WRRF, in the amount of $600,000. On April 16, 2024 , City Council Resolution No. 24-067 authorized the City Manager to execute a funding agreement, accept $600,000 in USEPA grand funds, and appropriate $600,000 from Fund 612 to the Nature Based Solutions Feasibility Study Project No. 07809 (Project) at the WRRF. This agreement was executed on October 1, 2024.
On November 20, 2024, the City issued a Request for Proposal (RFP #25-018) through the City’s OpenGov procurement portal for a consultant to prepare preliminary design drawings, a permitting study, an operations and maintenance study, and a cost estimate for the Hayward Water Pollution Control Facility Multi-Benefit Shoreline Project that seeks to utilize a nature-based solution (NBS) to wastewater treatment. The project would consist of constructed treatment wetlands and/or a horizontal ecotone levee at the WRRF owned and operated by the City, adjacent to the Hayward Regional Shoreline.
Staff completed an extensive review process of the two proposals submitted by the January 17, 2025 deadline and recommend that Sherwood Design Engineers prepare the NBS preliminary design documents. Staff’s evaluation criteria included demonstrated expertise and experience in the design of nature-based solutions for wastewater treatment, project management of a multi-disciplinary team, team cohesion, permitting requirements, and reasonableness of the level of labor effort and overall cost to complete the project.
ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution