DATE: April 7, 2026
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT
Title
Adopt a Resolution Authorizing the City Manager to Execute Amendment No. 2 to the Professional Services Agreement with EKI Environment & Water, Inc., Increasing the Maximum Compensation by $125,000 for a Total Not-to-Exceed Maximum Compensation Amount of $625,000 to Provide Geographic Information System (GIS) Services, and Appropriating Additional Funds in an Amount of $250,000 for the GIS Data Development and Conversion Project No. 07117
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RECOMMENDATION
Recommendation
That Council adopts a resolution (Attachment II):
1. Authorizing the City Manager to execute Amendment No. 2 to the professional services agreement (PSA) with EKI Environment & Water (EKI) increasing maximum compensation in an amount not-to-exceed $125,000, resulting in a total contract maximum compensation of $625,000 to provide geographic information system (GIS) services.
2. Appropriating additional funds in the amount of $250,000 from the water and sewer enterprise funds for the GIS Data Development and Conversion Project No. 07117.
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SUMMARY
The Utilities Division of the Department of Public Works & Utilities is responsible for maintaining maps of the City’s water and sanitary sewer systems. Both City staff and the public rely on this information to approximately locate the water and sewer pipelines and related infrastructure. On January 17, 2023, Council authorized PSAs with CSG Consultants (CSG), EKI Water & Environment (EKI), Harris & Associates (Harris), Lee and Ro, and V. W. Housen for on-call engineering support and staff augmentation services in an aggregate amount not-to-exceed $1,500,000, with individual PSAs in amounts not to exceed $500,000. Under this authorization, on June 2, 2023, the City of Hayward (City) issued a request for task proposal to CSG, EKI, and Harris based on their relevant experience and qualifications for geographic information system (GIS) services. Staff had completed a review process of the proposals submitted by the June 23, 2023 deadline, and EKI was awarded the Geographic Information System Data Development and Conversion Project No. 07117 for a not-to-exceed contract amount of $500,000 to update the City’s water and sewer system maps and prepare a feasibility study to evaluate potential new features for the City’s online version of the maps. Staff is requesting City Council to approve an increase to EKI’s contract in an amount not-to-exceed $125,000, resulting in a total maximum compensation amount of $625,000, for additional services to improve the online maps and create a separate application for documenting observations made in the field. In addition, staff is requesting City Council to appropriate a total of $250,000 from the water and sewer enterprise funds for the additional services and project administration cost by City staff.
ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution