DATE: January 17, 2023
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT
Title
Adopt Resolutions Authorizing the City Manager to (1) Amend the Professional Services Agreements with Kitchell CEM for Extended Construction Support Services by $333,000 for a Not-to-Exceed Amount of $2,533,000; (2) with RossDrulisCusenbery Architecture, Inc., by $292,000 for a Not-to Exceed Amount of $3,254,000; (3) Amend the Inspector of Record Services with ABC Inspections, Inc., by $80,000 for a Not-to-Exceed Amount of $945,000; (4) Amend the Agreement with Mobile Modular for an Additional Rental of Modular Structures by $55,000 for a Not-to-Exceed Amount of $283,500 for the Temporary Fire Station 6; and (5) Transfer and Appropriate Additional Funds in an Amount Not-to-Exceed $5,596,800 for the Fire Station 6 and Fire Training Center Project, Project No. 07481 and 07482
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RECOMMENDATION
Recommendation
That Council adopts resolutions (Attachments II, III, IV, V, VI) authorizing the City Manager to:
1. Amend the Professional Services Agreement (PSA) with Kitchell CEM (Kitchell) for extended construction management services by $333,000 for a not-to-exceed (NTE) amount of $2,533,000;
2. Amend the PSA with RossDrulisCusenbery Architecture, Inc. (RDC) for extended construction support services by $292,000 for a NTE Amount of $3,254,000;
3. Amend the Inspector of Record Services with ABC Inspections, Inc., (ABC) for extended inspection services by $80,000 for a NTE amount of $945,000;
4. Amend the Agreement with Mobile Modular for an additional rental of modular structures by $55,000 for a NTE amount of $283,500 for the Temporary Fire Station 6; and
5. Appropriate additional funds in an amount NTE $5,596,800.
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SUMMARY
The Fire Station 6 and Fire Training Center (FS6/FTC) project commenced construction on August 17, 2020 and was anticipated to be completed in Fall of 2022. The completion date is now estimated to be March 2023 due to the delays in delivery of the material and shortage of labor resources. Construction requires construction management, design team support, and inspector of record services to ensure that construction complies with project plans, specifications, and codes. Council adopted resolutions authorizing the City Manager to execute agreements with Kitchell for construction management, with RDC for construction support, with ABC for inspector of record services, and with Mobile Modular for rental of modular office structures for housing of personnel at the temporary FS6. Due to the extended construction duration, services by these firms will be exhausted by the end of January. Staff is requesting amendments in the amounts of $333,000 with Kitchell, $292,000 with RDC, $80,000 with ABC, and $55,000 with Mobile Modular which are necessary to complete the project.
Furthermore, staff is requesting appropriation of additional funds in the amount of $5,596,800 from the Measure C (Fund 406) to cover these additional expenses.
ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution - Amendment with Kitchell
Attachment III Resolution - Amendment with RDC
Attachment IV Resolution - Amendment with ABC
Attachment V Resolution - Amendment with Mobile Modular
Attachment VI Resolution - Appropriation of Funds