DATE: December 19, 2025
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT
Title
Adopt a Resolution Approving Addendums No. 1, No. 2, No. 3 and No. 4, and Authorizing the City Manager to 1) Award a Construction Contract to Rodan Builders, Inc., in an Amount Not-to-Exceed $43,967,000, 2) Amend the Existing Professional Service Agreements with Carollo Engineers and Brown and Caldwell for the Water Resource Recovery Facility’s (WRRF) New Administration Building and Laboratory Project, Project No. 07786 and WRRF Phase II Improvement Project No. 07760
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RECOMMENDATION
Recommendation
That the City Council adopts the attached resolution (Attachment II):
1. Approving Addendums No. 1, No. 2, No. 3, and No. 4, which were issued to make minor revisions to the plans and specifications and to answer bidder clarification questions for the Water Resource Recovery Facility’s (WRRF) New Administration Building and Laboratory Project, Project No. 07786;
2. Authorizing the City Manager to Award a Construction Contract to Rodan Builders, Inc., (Rodan Builders) for the WRRF New Administration Building and Laboratory Project No. 07786, in an Amount Not-to-Exceed $43,967,000;
3. Authorizing the City Manager to Amend the Professional Services Agreement (PSA) with Brown and Caldwell, California Corporation (Brown and Caldwell), to include engineering services during construction for the WRRF New Administration Building and Laboratory Project, as well as bid period services for the WRRF Improvements - Phase II, increasing the contract amount by $1,422,748 to a not-to-exceed limit of $18,095,575; and
4. Authorizing the City Manager to Amend the PSA with Carollo Engineers, Inc. (Carollo), to include construction management services for the WRRF New Administration Building and Laboratory Project increasing the contract amount by $3,428,409 to a not to exceed limit of $4,378,034.
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SUMMARY
The Project includes the installation of adaptive traffic signal control systems, fiber communications, and video detection technology on Winton Avenue/D Street from Santa Clara Street to Atherton Street and Tennyson Road from Sleepy Hollow Road to Dixon Street. The work scope under this contract is for the construction of fiber communications for traffic signals on Winton Avenue only.
On February 19, 2025, the call for bids was released and advertised until the bid opening date of March 11, 2025. The project received five (5) bids at the bid opening. Staff recommends that City Council award the contract to the responsible low bidder, DC Electric Group, Inc., for $184,541 and approve $55,362 in administrative construction contingency. Tennyson Electric, LLC. submitted the second lowest bid in the amount of $190,960. The Engineer’s Estimate for the project (not including contingency) was $234,860.
ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution