DATE: June 22, 2016
TO: South Hayward BART Joint Powers Authority
FROM: Assistant City Manager
BART Real Estate & Property Development Manager
SUBJECT
Title
Adoption of a Resolution Amending the Fiscal Year 2016 Operating Budget to Include Project Management Costs for the Mural Art Program and Appropriation of Funds.
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RECOMMENDATION
Recommendation
That the Authority adopts a resolution (Attachment I) amending the Fiscal Year 2016 Budget to include project management costs for the Mural Arts projects.
Body
DISCUSSION
In December 2015, the JPA Board approved the Fiscal Year 2016 Operating Budget. This budget includes several access improvement capital projects such as the Parking Lot Lighting LED project. This retrofit project includes a percentage of the total project cost to help cover project management costs such as the cost to run the procurement process, prepare necessary contracts and other administrative tasks.
Staff did not anticipate budgeting for these costs for the Mural Arts Project; however, following Board discussions at the March and May Board meetings, the Board directed staff to include these costs in the budget for the Mural Arts Program for FY2016.
FISCAL IMPACT
Attachment II provides a breakdown of the administrative tasks and anticipated staff hour requirements for the Mural Arts Program. The total cost of this budget adjustment is $10,658 which represents only 12% of the total project cost.
NEXT STEPS
Following adoption of the attached resolution, staff will process the necessary paperwork and journal entries to properly account for the Project Management costs.
Prepared by: John Stefanski, Management Analyst, City of Hayward
Staff contact
Recommended by Kelly McAdoo, Assistant City Manager, City of Hayward
Sean Brooks, Real Estate & Property Manager, BART
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Approved by:
Fran David, City Manager
Attachments:
|
Attachment I |
Resolution |
|
Attachment II Attachment III |
Administrative Tasks and Staff Hour Requirements Project Budget |