DATE: June 22, 2016
TO: South Hayward BART Joint Powers Authority
FROM: Assistant City Manager
BART Real Estate & Property Development Manager
SUBJECT
Title
Adoption of FY 2017 Proposed Budget and Prioritization of Access Improvement Projects for the Fiscal Year Beginning July 1, 2016
End
Body
DISCUSSION
Attachment II provides the complete Proposed FY2017 Operating Budget.
ANTICIPATED AUTHORITY REVENUE
The FY 2017 budget forecasts parking revenue at $640,185 for all daily non-reserved and permit parking and $25,149 in on-street parking citation revenue. Staff anticipates $665,334 in total revenue for the fiscal year. Parking revenue assumes parking rates stay at their current levels and that parking demand remains consistent with previous years. Citation revenue assumes citations remain consistent with the past two fiscal years.
ANTICIPATED AUTHORITY EXPENDITURES
Operating Expenses
The City’s Maintenance Services Department (MSD) estimates annual parking enforcement activities will cost approximately $22,000. Additionally, MSD is requesting an additional $10,000 to bolster graffiti abatement and illegal dumping cleanup activities within the boundaries of the JPA. The JPA will continue to retain Goldfarb & Lipman, LLP as legal counsel for FY 2017 at an annual estimated cost of $7,000. The JPA will utilize the City’s auditor Maze and Associates to conduct the annual audit of the Authority at a cost of $6,000. BART projects the electricity costs for lighting in the parking lot to be $24,000.
All staffing and operating expenses will be paid to each agency on a reimbursement basis based on documented expenses.
Maintenance
Hayward MSD identifies three maintenance activities to take place every five years at a cost of $50,000. Each year, the JPA will budget $10,000 to develop the fund balance to complete these maintenance activities. Table 1 below breaks down the budget for these activities.
TABLE 1
|
Activity |
Personnel |
Supplies and Services |
|
Painting Space Numbers on City Streets |
$16,000 |
$10,000 |
|
Repainting Red Curbs |
$5,000 |
$2,700 |
|
Sign Replacement |
$6,000 |
$10,300 |
|
Subtotals |
$27,000 |
$23,000 |
For FY 2017, BART will be updating their system wide cost allocation formula. BART anticipates annual parking lot maintenance costs of $139,296. This annual maintenance cost is based on a $1.25 per space per day cost allocation formula. BART also anticipates $8,152 in Customer Access maintenance activities.
POTENTIAL ACCESS IMPROVEMENT PROJECTS
On April 15, 2016, staff from the City of Hayward and BART met at the South Hayward Station to tour the station and to better identify access improvement projects. At the May 4, 2016 meeting, the Board prioritized the proposed projects into three priority groups. A listing of the projects with cost estimates can be found in Attachment III. Each project will contain a 15% Project Management charge for the responsible agency for budgeting purposes.
With the current operating and maintenance cost assumptions, staff anticipates having a surplus of $438,886 for the funding of potential access improvement projects in FY 2017.
PRIORITY ONE: SAFETY
Security Cameras
This project includes the installation of parking lot cameras to provide full coverage of the station parking lots. BART was unable to provide a cost estimate at this time and is actively working to compile budget figures per Board member requests.
Total Estimated Cost: TBD
Work Completed by: BART
Replacement of Sidewalk Barricade on Tennyson
This project includes the replacement of an R-49 barricade at the base of the parking lot Tennyson Ave. stairs. The project will also include replacement signage which has been missing from the current barricade.
Total Estimated Cost: $1,036+$156=$1,192
Work Completed by: City of Hayward
Underpass Lighting Enhancements
This project includes the addition of more pedestrian level street lighting under the Tennyson underpasses. For strictly providing lighting along the underpass, the cost would be approximately $12,000 for purchase and installation of 16 wall mounted lights. However, to add additional streetlights on the north side of Tennyson Road (mirroring what exists on the south side), we would need to add six additional streetlights at a cost of approximately $4,200 each (total cost approximately $25,200). The boundary for streetlight installation would be from Dixon to Whitman. Staff recommends completing the project with additional street lights on the north side of Tennyson option.
Total Cost: $25,200+$3,780= $28,980
Work Completed by: City of Hayward
Erosion Prevention and Ground Cover
This project includes the installation of a 6” concrete curb along the upper portion of the sidewalks underneath the Tennyson underpasses (870 LF @ $10= $8,700). This work also includes the planting of ground cover to prevent future soil washout onto the sidewalks ($34,800). Staff had initially identified completing a retaining wall and expanding the sidewalk behind the underpass barriers; however, City of Hayward Public Works did not recommend this course of action, given there is enough sidewalk space (5’) between the underpass pillar and the street. Additionally, the completion of such work is anticipated to be more expensive than the curb option, which accomplishes the same benefit.
Total Cost: $43,500+$6,525= $50,025
Work Completed by: City of Hayward
PRIORITY TWO: FARE EVASION
Station Platform Improvements: Fare Evasion Prevention
This project includes the installation of a new wall or fence along the current platform wall of the station, similar to the fencing at the Union City Station. The goal of this project is to eliminate the ability of an individual to scale the wall and enter the station without paying or being detected by station staff. BART has three options for the Board to select.
• Option 1: Glass/Polycarbonate Fencing
• Option 2: Picket Railing
• Option 3: Metal/Wire Mesh
Total Cost: $1,143,675 to $1,547,325
Work Completed by: BART
Cole Place/Property Fencing
This project includes the installation of two fences at the end of Cole Pl. to prevent trespassing and fare evasion. According to Hayward MSD Staff, the current fencing has been completely dismantled, creating an avenue for individuals to reach the Fremont-bound station platform. Additionally, this area has become a prime location for homeless encampments for which MSD Staff clear out upwards of four times per year. The fence will be a 6’ vinyl coated chain link fences with a gate for utility access.
Total Cost: $6,970+$1,046= $8,016
Work Completed by: City of Hayward
Replace Chain Link/Razor Wire Fencing
This project includes replacing the chain link fencing around the station with a more durable and visually appealing fence.
Total Cost: $90,600+$13,590=$104,190
Work Completed by: BART
PRIORITY THREE: AESTHETIC ENHANCEMENTS
Dixon St. Landscaping and Trash Can Installations
This project includes the completion of landscaping along pedestrian sidewalks on the southbound lane of Dixon Street, in front of the station parking lot. Landscaping will include the planting of six flowering cherry trees and 60 yellow daylilies. This project will also include the installation of four trashcans throughout the JPA boundaries.
Total Estimated Cost: $10,852+$1,628=$12,480
Work Completed by: City of Hayward
Replace Bike Lockers
This project includes the replacement of the current bicycle lockers with new lockers that BART is deploying at their other stations.
Total Cost: $56,000+$8,400=$64,400
Work Completed by: BART
Dixon Street Pedestrian Lighting Improvements
This project includes the completion of pedestrian level sidewalk lighting along the southbound lane of Dixon St. in front of the Station Parking lot. This project is being tentatively held, pending the completion of the LED Retrofit project.
Total Cost: TBD
Work Completed by: City of Hayward
NEXT STEPS
Following adoption of the FY2017 budget, the Co-Executive Directors will execute contracts, disperse funds, and take all necessary actions to administer and execute the affairs of the Authority in a manner consistent with the Budget.
Prepared by: John Stefanski, Management Analyst, City of Hayward
Staff contact
Recommended by: Kelly McAdoo, Assistant City Manager, City of Hayward
Sean Brooks, Real Estate & Property Development, BART
end
Approved by:
Fran David, City Manager
Attachments:
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Attachment I Attachment II Attachment III |
Resolution Proposed FY 2017 Annual Operating Budget Proposed FY 2017 Project List |
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