DATE: September 23, 2025
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT
Title
Adopt a Resolution Authorizing the City Manager to Execute a Single Source Agreement with McMillan Electric for the Installation of Electric Vehicle (EV) Charging Infrastructure in a Not-to-Exceed Amount of $183,700 - CIP Project 06923
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RECOMMENDATION
Recommendation
That the City Council adopts a resolution (Attachment II) authorizing the City Manager to execute a single source agreement with McMillan Electric for the installation of electric vehicle (EV) charging infrastructure in an amount not-to-exceed $183,700.
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SUMMARY
Construction of solar carports and batteries at the Corporation Yard and Fire Station 1 is scheduled to begin by December this year and be completed by April of 2026. The projects will be installed by McMillan Electric in partnership with Ava Community Energy through their Critical Municipal Facilities program. As required by the California Building Code, each carport will have four parking spaces with EV charging infrastructure.
For many years, the City Council has had the goal of transitioning the City’s non-emergency fleet to electric vehicles. One of the biggest barriers to electrifying more of the City’s fleet is the lack of charging infrastructure at City facilities. The City Council funded a project in the adopted FY26 CIP budget to add chargers at the Corporation Yard and Fire Station 1 at the same time as the carports and batteries are being installed. Doing these projects together saves costs.
Since June, staff has prepared the necessary plans to install the EV chargers as planned. Staff recommends contracting directly with McMillan Electric to increase the total number of parking spaces with EV charging infrastructure from 8 to 31. With McMillan Electric completing the larger projects, this additional work can be completed at a lower cost and with less disruption to City operations than if contracted as stand-alone project. As such, staff recommends that the City Manager be authorized to execute a single source agreement for the purchase and installation of this equipment from McMillan Electric in an amount not-to-exceed $183,700.
ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution