DATE: November 19, 2024
TO: Mayor and City Council
FROM: Assistant City Manager & Director of Library Services
SUBJECT
Title
Adopt a Resolution Authorizing the City Manager to Award a Construction Contract to Bhogal Brother Construction Inc., for the Weekes Branch Library Improvement Project, Project No. BD051 in the Amount of $379,600, Approve an Administrative Change Order Budget of $75,920, and Close the Weekes Branch Library During Renovations
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RECOMMENDATION
Recommendation
That the Council adopts a resolution (Attachment II) authorizing the City Manager to:
(1) Award a construction contract with Bhogal Brother Construction Inc., for the Weekes Branch Infrastructure Improvement Project, at the Weekes Branch Library, located at 27300 Patrick Ave., in the amount not to exceed $379,600, and authorize an administrative change order budget of $75,920 for a total not-to-exceed contract amount of $455,520; and
(2) Close the Weekes Branch Library from November 28, 2024, to March 31, 2025, to perform the Weekes Branch infrastructure improvements.
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SUMMARY
This report seeks Council approval to the award a contract to support the Weekes Library infrastructure improvement project. In recent years, the City has initiated several Community Development Block Grant (CDBG) funded projects addressing unmet needs across the City that align with the City’s approved annual action plans to serve residents of low- and moderate-income area. As an extension of these efforts, on August 20, 2024, Council approved the use of CDBG funds to address a critical need identified at the Weekes Branch Library, which provides vital services to predominantly low-income, high-need, and historically under-served South Hayward residents.
On October 10, 2024, the project received four (4) bids. Staff recommends that Council award the contract to the responsible low bidder, Bhogal Brother Construction Inc., of Hayward, CA in the amount of $379,600 and authorize an administrative change order budget of $75,920 to cover construction contingencies for a total not-to-exceed contract amount of $455,520.
ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
Attachment III Weekes Branch Renovation Bid Document