DATE: October 8, 2024
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT
Title
Adopt a Resolution Authorizing the City Manager to Execute Amendment No. 1 to Increase the Professional Services Agreements with Kitchell CEM for Extended Construction Support Services by $2,138,812 for a Not-to-Exceed Amount of $2,658,812 for The Stack Center Phase I and Phase II Projects, Project No. 06960
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RECOMMENDATION
Recommendation
That Council adopts the attached resolution (Attachment II) to Amend the Professional Services Agreement (PSA) not-to-exceed amount of $520,000 with Kitchell CEM (Kitchell) for extended construction management services in the amount of $136,675 (Attachment III) for The Stack Center Phase I project to approve an additional $2,002,137 (Attachment IV) for The Stack Center Phase II project, for a total of $2,138,812, for a Not-to Exceed Amount of $2,658,812.
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SUMMARY
Under the existing PSA, Kitchell provides construction management services for The Stack Center Phase I Project which is currently under construction for a not-to-exceed amount of $520,000.
The Stack Center Phase I project consists of rehabilitating the existing Matt Jimenez Community Center (MJCC) to house a preschool and daycare facility and improving external elements surrounding the MJCC (Attachment V). The project commenced construction on February 13, 2024, and is scheduled for completion in November 2024. Kidango’s affordable childcare programming is anticipated to move into the MJCC in Spring 2025.
Originally, construction of the Phase I project was to begin in November 2022. However, due to delays in obtaining an environmental site clearance from Alameda County Department of Environmental Health (ACDEH) and obtaining City permits, construction was delayed and began over a year later in February 2024. During this time, Kitchell expended unexpected but needed support services between November 2022 and February 2024. The current budget allocated for services by Kitchell will not be sufficient to close out the project. Staff is requesting an amendment in the amount of $136,675 with Kitchell which is necessary to complete the Phase I project.
The Stack Center Phase II project consists of demolishing all north campus existing buildings except for the Silva Clinic, construct a new 32,000 square foot building (first floor tenant improvements and second floor core and shell), and site work improvements (Attachment V). The design and obtaining of permits of the Phase II project is estimated to be complete by the end of 2024. Construction is anticipated to begin in Spring 2025 and be complete in Summer 2027.
Staff is requesting approval of an amendment in the amount of $2,002,137 with Kitchell for the Phase II project. With this amount, Kitchell will provide design support service and construction management necessary to complete the Phase II project.
ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
Attachment III Project Location Map