DATE: March 21, 2016
TO: South Hayward BART Station Access Authority Board
FROM: Assistant City Manager
Real Estate and Property Development Manager
SUBJECT
Title
Approval of a Resolution Directing the Executive Directors to Negotiate and Execute a Contract with RS2 Energy and a Resolution Directing BART to Manage the Completion of the Parking Lot LED Lighting Retrofit Project
End
RECOMMENDATION
Recommendation
That the Board approves the two attached resolutions approving the Parking Lot LED Lighting Retrofit Project.
Body
BACKGROUND
Currently, the South Hayward BART Station parking lot utilizes 99 lights for illumination. These lights are each 400 watt high pressure sodium (HPS) fixtures.
Completing a total retrofit of the HPS fixtures with LED fixtures provides a variety of benefits. LED lights are able to produce a wider spectrum of visible light in a more direct and focused manner than traditional HPS. The result is whiter light with less overall light pollution. All in all, LED lighting will illuminate the parking lot more fully than the current HPS fixtures, providing BART parking patrons with an overall better experience parking at the station during evening and night hours.
LED fixtures utilize half as much energy as conventional HPS fixtures. Whereas HPS electricity costs average around $1,900 per month, staff anticipates LED electricity costs of less than half of that figure, $700 per month-saving approximately $15,000 per year. The LED fixtures will save approximately 120,000 kilowatt-hours per year. Additional cost savings will come from the LED fixtures as they have a longer useful life, providing longer maintenance intervals and thus overall lower maintenance costs.
These fixtures also provide options for better control and monitoring capabilities through sensors which can automatically detect occupancy and ambient light levels.
DISCUSSION
The South Hayward Parking Lot LED Retrofit project consists of replacing the existing parking lot lighting with new LED light fixtures throughout which mees both BART Facilities Standards (BFS) and PG&E requirements for energy savings and illumination. The project also includes the installation of two additional light poles and fixtures to achieve the proper levels of illumination per the BFS.
The JPA will employ RS2 Energy to provide upfront project consulting to ensure the project meets Title 24 lighting requirements and PG&E rebate/incentive programs. Following the completion of the project, RS2 will verify conformance with Title 24 and PG&E requirements. The total cost for this consultant work is not to exceed $4,200. Attachment II is the scope of work for the RS2 contract.
BART maintenance staff will complete the installation of the LED fixtures in the parking lot. The materials cost is derived from quotes received from manufacturers of the LED light fixtures. The equipment cost is based on the need to rent a hydraulic lift for BART electricians to access and replace fixtures. The District does not have the necessary equipment available for this work. Lastly, the overall cost for the labor includes time for: BART electricians performing the replacement; safety monitors; design; construction management; procurement of the materials; and the work done by the energy consultant. This cost also includes a fixed overhead charged by other BART departments for all projects and the cost of work completed to date for this project.
This project is expected to be completed over twelve weekends to minimize disruptions to patron parking, to allow for easier access to the light fixtures and to mitigate the risk of damage claims from owners of cars parked around the jobsite.
FISCAL IMPACT
The total cost for this project is $175,556. Attachment IV is the total cost estimate based on the cost of the RS2 Energy contract, materials, cost of equipment, and cost of labor from BART maintenance and from the engineering team.
The project will be eligible for a PG&E rebate of $7,900. The BART Cost Allocation includes all internal BART costs such as legal, insurance, engineering, project management, safety monitors, fourteen (14) years.
NEXT STEPS
The BART JPA Executive Directors will execute a contract with RS2 Energy to complete their work. Following that, the Retrofit project will commence over twelve weekends this summer and fall.
Prepared by: John Stefanski, Management Analyst I, Hayward
Staff contact
Recommended by: Kelly McAdoo, Assistant City Manager, Hayward
Sean Brooks, Real Estate & Property Development Manager, BART
end
Approved by:
Fran David, City Manager
Attachments:
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Attachment I |
Resolution |
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Attachment II |
RS2 Contract Scope |
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Attachment III |
Resolution |
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Attachment IV |
BART Project Cost Breakdown |
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