DATE: March 24, 2026
TO: Mayor and City Council
FROM: City Clerk
SUBJECT
Title
Adopt a Resolution Reducing the Frequency of City Council Meetings and Certain Council Standing Committees
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RECOMMENDATION
Recommendation
That the City Council adopts a resolution (Attachment II): 1) reducing the frequency of regular City Council meetings from three meetings per month to two meetings per month, effective April 1, 2026; establishing that regular City Council meetings will occur on the first and third Tuesday of each month, January through December, except during the July City Council recess; 2) reducing the frequency of meetings for certain City Council Standing Committees, effective August 1, 2026, as follows: Council Economic Development Committee (CED) from monthly to quarterly meetings, Council Sustainability Committee (CSC) from quarterly to two meetings per year, and Council Public Safety Committee (CPSC) from bi-monthly to quarterly meetings; and 3) authorizing the City Clerk, in coordination with City departments responsible for committee administration and the City’s website, to update all necessary City documents, including the Council Members’ Handbook, to reflect the contents of the resolution.
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SUMMARY
On February 28, 2026, during a Special City Council/Budget Work Session, the City Council accepted a recommendation to implement operational efficiency measures aimed at reducing administrative workload and supporting fiscal discipline. These measures included:
1. Reducing the frequency of regular City Council meetings from three meetings per month to two meetings per month; and
2. Reducing the frequency of meetings for certain City Council Standing Committees.
These recommendations were considered as part of broader discussions regarding cost-saving measures, staff capacity, and operational efficiencies during a period when the City is experiencing staffing reductions and focusing resources on priority programs.
The City Council is authorized to establish the time and place of its meetings pursuant to Article VI, Section 607 of the Hayward City Charter and Chapter 2, Article 1 of the Hayward Municipal Code, which provide that the City Council may set meeting schedules by resolution.
Additionally, Article VI, Section 600(a) of the Hayward City Charter authorizes the City Council to organize standing committees composed of Council Members to serve as fact-finding bodies on matters of policy and legislation.
ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution