DATE: April 22, 2025
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT
Title
Adopt a Resolution Authorizing the City Manager to Execute Amendment No. 1 to the Agreement with Invoice Cloud Inc. and Increase the Contract by a Not-to-Exceed Amount of $3,248,000 to Continue Providing Utility Billing Services
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RECOMMENDATION
Recommendation
That the City Council adopts the attached resolution (Attachment II) to amend the agreement with Invoice Cloud, Inc., (Invoice Cloud) for electronic bill payment and presentment services for utility billing and extend the Initial Term by three years in an amount not-to-exceed $1,812,000, with the option for the City, at its sole discretion, to extend and increase the contract for two (2) additional years for a total amount not-to-exceed $3,248,000 over five years.
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SUMMARY
The City’s current agreement with (Invoice Cloud) for electronic bill payment and presentment services for utility billing expires May 30, 2025. Staff seeks to amend this agreement to extend services for another three years, after which the City can extend and increase the contract for two additional years. Based on projected development in the City, anticipated increases in utility rates, and anticipated increases in bank fees, staff projects that an extension of the current agreement will cost up to $3,248,000 over five years.
ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution