DATE: March 4, 2025
TO: Mayor and City Council
FROM: Assistant City Manager, City Attorney, City Clerk
SUBJECT
Title
City Commissions: Council Ad Hoc Committee Recommendations on the Structure, Roles, and Uniform Operations of City Commissions; and Introduction of Ordinance Amending the Hayward Municipal Code, Relating to the Community Services Commission, and Finding that the Action is Exempt from CEQA Review
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RECOMMENDATION
Recommendation
That the City Council:
1. Adopts a resolution accepting the report and recommendations of the City Council’s Ad Hoc Committee (Attachment II) which includes the uniform administration of City commissions; updates to the City Council’s Appointed Officials Handbook; and creation of the Clean and Green Commission; and
2. Introduces an ordinance (Attachment III) changing the structure, roles, and operations of the Community Services Commission.
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SUMMARY
On April 16, 2024, following a work session on boards and commissions, the Mayor appointed a Council Ad Hoc Committee to review the structure and operations of the City’s appointed bodies. The Committee’s objective was to recommend changes that improve operational efficiency and ensure that appointed bodies have a clear purpose and a meaningful impact on the community.
The committee, comprising Mayor Pro Temp Roche and City Council members Andrews and Bonilla, Jr., have completed their evaluation and presents the following recommendations. The recommendations seek to ensure alignment with City Council priorities, clarify roles, and enhance the operational effectiveness of the City’s appointed bodies.
ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
Exhibit A Guidance for the Operation of All City Commissions
Attachment III Ordinance
Attachment IV Redlined City Council’s Appointed Officials Handbook
Attachment V Commission Welcome Binder