DATE: October 18, 2022
TO: Mayor and City Council
FROM: Assistant City Manager
SUBJECT
Title
Adopt a Resolution Authorizing the City Manager to Negotiate and Execute an Extension to the Master Agreement and Lease with the Hayward Area Recreation and Park District for Operations and Maintenance of City Lands Through June 30, 2023
End
RECOMMENDATION
Recommendation
That the Council adopts a resolution (Attachment II) authorizing the City Manager to negotiate and execute an extension to the Master Agreement and Lease with the Hayward Area Recreation and Park District (HARD) through June 30, 2023.End
SUMMARY
The City and HARD first entered into a Master Agreement and Lease in 1970 for City-owned parks. Through the agreement, HARD assumes the responsibility of operating and maintaining the park sites for a nominal rent of $1.00 per year. The agreement had been renewed approximately every 10 years through 2021. In June 2021, Council authorized the City Manager to execute a one-year Master Lease with HARD for City-owned parks. Due to staffing vacancies and competing priorities related to the COVID-19 pandemic response, additional time was needed to negotiate a new agreement. In July 2022, Council authorized an extension through October 15, 2022. Staff from both agencies now request an additional extension through June 30, 2023, to negotiate a new Master Lease and Agreement. This extension allows for additional time to conduct a joint work session between the HARD Board and Hayward City Council in early 2023, which will inform the vision and priorities for the new agreement. Staff is seeking Council authorization to extend the existing agreement through June 30, 2023.
ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
Attachment III Parks Covered by Master Lease