DATE: September 15, 2026
TO: Mayor and City Council
FROM: Director of Maintenance Services
SUBJECT
Title
Adopt a Resolution Authorizing the City Manager to Negotiate and Execute Professional Services Agreements with Western States Oil, Efuel LLC, and Flyers Energy for Fuel Supply and Delivery Services in a Total Not-to-Exceed Amount of $7 Million Through Fiscal Year 2031
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RECOMMENDATION
Recommendation
That the City Council adopts a resolution (Attachment II) authorizing the City Manager to negotiate and execute a professional services agreements (PSA) with Western States Oil, Efuel LLC, and Flyers Energy for fuel supply and delivery services in a total amount not-to-exceed $7,000,000 agreement effective date through Fiscal Year 2031 (FY31).
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SUMMARY
The Fleet Division is responsible for the management of over 450 pieces of equipment, with fuel being a key expense. Fuel is stored and dispensed at various city facilities, like fire stations, or via fuel cards at external fueling locations. The current agreements with vendors are expiring. As such, in May 2026, staff released a Request for Quote (RFQ) to seek a qualified vendor(s) to supply fuel and delivery and/or fuel cards and an online management platform/system. After reviewing five (5) proposals, staff is recommending awarding agreements with Western States Oil, Efuel LLC, and Flyers Energy. The sum of all three agreements will not exceed a total amount of $7,000,000 through FY31.
ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution