DATE: November 17, 2026
TO: Mayor and City Council
FROM: City Clerk and City Attorney
SUBJECT
Title
Adopt a Resolution Amending the Policy Regarding City Commission Attendance and Rescinding Resolution 87-323 C.S.
End
RECOMMENDATION
Recommendation
That the City Council adopts a resolution (Attachment II) amending the policy regarding City commission attendance and rescinding Resolution 87-323 C. S.
End
SUMMARY
During its August 18, 2026, work session, the City Council reviewed a report regarding the City’s commissions, including commissioner attendance records. Following its discussion and recognizing the importance of regular attendance to effective local government, informed decision-making, and meaningful public engagement, the City Council directed staff to review the existing Commission Attendance Policy (Resolution 87-323 C.S.) and return with proposed amendments for consideration.
The proposed amendments to Resolution No. 87-323 C.S. maintain the expectation that appointed members attend at least seventy-five percent (75%) of regular meetings, establish attendance thresholds for referral to the City Council for consideration of removal, formalize written warning and monitoring procedures, establish an appeal process, clarify annual reporting requirements, and recognize legally permissible remote participation. The amendments also establish responsibilities for staff liaisons and the City Clerk’s Office to ensure consistent attendance monitoring and reporting.
ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
Attachment III Attendance Policy Resolutions (1975 - 1987)