DATE: October 28, 2025
TO: Mayor and City Council
FROM: Director of Maintenance Services
SUBJECT
Title
Adopt a Resolution Authorizing the City Manager to Negotiate and Execute an Agreement with SWA Services Group, to Provide Janitorial Cleaning Services at Various City Locations for a Term of Three Years With Two One-Year Options to Extend in a Contract Amount of $2,698,755 and a Contingency Amount of $135,000, for a Total Not-To-Exceed Amount of $2,833,755
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RECOMMENDATION
Recommendation
That the City Council adopts a resolution (Attachment II) authorizing the City Manager to negotiate and execute a three-year agreement with two one-year options to extend with SWA Services Group to provide Janitorial Cleaning services at various locations in a total-not-to-exceed amount of $2,833.755.
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SUMMARY
Contracted janitorial cleaning services are utilized at various City-owned locations, specifically at City Hall, Downtown Library and Learning Center, Weekes Branch Library, Corporation Yard, Hayward Police Department Locations, Animal Services, Fire Station #6 & Regional Training Center and the Water Resource Recovery Facility (WRRF). Staff released a request for proposals (RFP) in May 2025 to seek a qualified contractor. Staff recommend awarding the contract to SWA Services Group in a total not-to-exceed amount of $2,833,755, which includes a $135,000 contingency budget, and three-year term, as well as two one-year options to extend.
ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution