DATE: May 16, 2023
TO: Mayor and City Council
FROM: Fire Chief
SUBJECT
Title
Adopt a Resolution Authorizing the City Manager to Negotiate and Execute an Amendment to the Contract With 3Di Systems to Extend the Contract for Wildfire Vegetation Management Inspection Software Through April 30, 2024
End
RECOMMENDATION
Recommendation
That Council adopts a resolution (Attachment II) authorizing the City Manager to negotiate and execute an amendment to the contract with 3Di Systems to extend the service agreement for wildfire vegetation management inspection software through April 30, 2024.
End
SUMMARY
The Fire Department piloted the management inspection software during the 2018 fire season and has continued using the program since. The 3Di platform has successfully reduced staff time and increased customer experience by eliminating paperwork and adding a customer interface. Staff is requesting Council authorize an extension of the service agreement for this software through April 30, 2024. The cost of the annual extension is $60,000 a year, which has already been incorporated into the City’s Information Technology budget. This one-year extension will increase the total expenditure of the agreement to $448,936.
ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution