File #: CONS 16-073   
Section: Consent Status: Agenda Ready
Meeting Body: City Council
Agenda Date: 2/23/2016 Final action:
Subject: Authorization to Extend Professional Services Contract with Maze & Associates for Annual Audit Services
Attachments: 1. Attachment I Resolution Contract Extension
DATE: February 23, 2016

TO: Mayor and City Council

FROM: Director of Finance

SUBJECT
Title
Authorization to Extend Professional Services Contract with Maze & Associates for Annual Audit Services

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RECOMMENDATION
Recommendation
That the Council adopts a Resolution (Attachment I) authorizing the City Manager to extend the contract between the City and Maze & Associates for a professional service agreement for an additional two-year audit term, for a total term not to exceed seven years, in an amount of $140,000 for each annual audit (for a total seven-year contract amount of $980,402) to perform the City's annual financial statement audits and related services for the fiscal years ending June 30, 2016 and June 30, 2017. The actual contract period will extend through June 30, 2018 to allow for completion of the fiscal year 2017 audit.

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BACKGROUND

In March 2011, the City issued a request for proposal (RFP) for auditing services. Following an extensive review process, the City engaged Maze & Associates to provide the City with financial reporting audit services beginning with the audit for the fiscal year ended June 30, 2011. The original contract was for five years, including two optional one-year extensions that the City exercised and which were included as part of the original agreement that ends with the conclusion of fiscal year 2015 audit services.

DISCUSSION

Located in Pleasant Hill, CA, Maze & Associates has been in the governmental audit and accounting business for over thirty-five years and they currently provide annual audit services to over 100 municipal clients. Maze & Associates has provided the City exceptional service as the City's independent external auditors from 1996 through 2007 and then again beginning in 2011 and through the most recent fiscal year ended June 30, 2015.

The City has faced several complicated financial reporting changes during this recent audi...

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