DATE: December 17, 2024
TO: Mayor and City Council
FROM: Acting CIO/Director of Informational Technology
SUBJECT
Title
Adopt a Resolution Authorizing the City Manager to Negotiate and Execute a Cooperative Procurement Contract with Dell Technologies for Microsoft Software, Subscriptions, and Services for a Three-Year Contract in a Not-to-Exceed Amount of $412,341.90 Annually, and 5% Contingency of $61,851.28 for a Total Contract Amount of $1,298,876.98
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RECOMMENDATION
Recommendation
That Council adopts the attached resolution (Attachment II) authorizing the City Manager to negotiate and execute a three-year cooperative procurement contract between the City and Dell Technologies for the acquisition of Microsoft Software, Subscriptions and Services for an amount not to exceed $1,298,876.98, which includes a 5% contingency of $61,851.28, for a term of three years, effective March 1, 2025 through February 28, 2028 under the terms of the contract.
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SUMMARY
The City’s current Microsoft Enterprise License Agreement (ELA) for Microsoft Enterprise Software Licenses will expire on February 28, 2025. This agreement includes licensing for Windows 11, Office 365, servers, other Microsoft applications, and professional services that are critical to the daily operations of the city. Staff is in negotiations to continue these services and is requesting authorization to fund the contract at the conclusion of negotiations.
ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution