DATE: November 3, 2015
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT
Title
Municipal Parking Lot Nos. 3 and 4 Improvement Project: Award of Construction Contract and Appropriation of Funds
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RECOMMENDATION
Recommendation
That Council adopts the attached resolutions (Attachments I and II):
1. Awarding a contract to Silicon Valley Paving, Inc., for the Municipal Parking Lot Improvement Project for Lot No. 3 (located on the west side of Main Street between B and C Streets) and No. 4 (located at the mid-block of B Street, between Second Street and Foothill Boulevard) in the amount of $453,895; and
2. Appropriating $180,000 in additional funds for this project from the Street System Improvements Fund.
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BACKGROUND
This project is part of an annual pavement rehabilitation and preventive maintenance program for the City’s municipal parking lots. In previous projects, the City completed the improvement of Municipal Parking Lot Nos. 5 and 6. Municipal Parking Lot No. 5 is located at the corner of A Street and Maple Court, while Municipal Parking Lot No. 6 is located on Russell Way at the mid-block between Foothill Boulevard and Second Street. The work at these two parking lots not only improved the aesthetic condition of the parking lots, but added much needed parking stalls, including accessible parking spaces and improved lighting.
On September 15, 2015, Council approved the plans and specifications for the Municipal Parking Lot Nos. 3 and 4 Improvement project, and called for bids to be received on October 8, 2015.
DISCUSSION
This project will improve the current deteriorating conditions of Municipal Parking Lot Nos. 3 and 4, including pavement repair and upgrading the parking stalls to current City and ADA standards. Other improvements will include: landscaping; improved lighting; concrete curb and gutter; sidewalk; and conduits for future electrical vehicle charging stations.
Municipal Parking Lot No. 3 provides public parking spaces for businesses and retail stores on Main Street, B Street, C Street, and Mission Boulevard. At its current configuration, it has thirty-seven non-standard public parking stalls. Due to its irregular layout, only 80% of the current number of stalls can be fully utilized. The proposed improvements, which will bring the lot into compliance with City and ADA standards, will yield thirty-six parking spaces, two of which are ADA accessible and two for future electric vehicle charging stations. The loss of one parking stall was caused by the need to create space for ADA-compliant stalls.
At its current configuration, Municipal Parking Lot No. 4 has ninety-seven non-standard parking spaces. It is located at the mid-block of B Street, between Second Street and Foothill Boulevard. The proposed improvements and parking stall reconfiguration will provide twenty additional parking stalls or a total of 117 spaces, five of which are ADA accessible and two for future electric vehicle charging stations.
As mentioned above, the improvements to the parking lots will also include landscaping. Most of the existing trees in the parking lots will remain except for those that have been identified to be in poor health, which will be replaced in kind or with drought tolerant species suitable for the surrounding environment.
Other improvements include improved lighting in Municipal Parking Lot No. 3. Currently, it has four single-arm LED light fixtures, which will be replaced with a higher LED type to increase lighting intensity. At Municipal Parking Lot No. 4, the existing four double-arm LED light fixtures provide sufficient lighting.
During the bidding period, Addendum No. 1 was issued for minor revisions to the specifications and to add a pre-bid conference.
On October 8, 2015, the City received four bids for the Municipal Parking Lot Nos. 3 & 4 Improvement Project. Silicon Valley Paving, Inc., of San Jose submitted the lowest bid in the amount of $453,895, which is 18.8% above the Engineer’s Estimate of $382,344. O’Grady Paving, Inc., of Mountain View submitted the second lowest bid in the amount of $498,280 (as corrected), which is 30.4% higher than the Engineer’s Estimate. The bids ranged from $453,895 to $702,360.
All the bid documents and licenses are in order, and staff recommends award of the construction contract to the low bidder, Silicon Valley Paving, Inc.
PUBLIC CONTACT
Because of the temporary inconvenience that is expected to be caused by the necessary partial closure of each parking lot during the improvement work, a preliminary notice explaining the project will be distributed to the businesses adjacent to the affected closure. After the construction work has been scheduled, businesses will be notified at least seventy-two hours prior to commencement of work, indicating the date and time of work for each parking lot.
FISCAL IMPACT
The Adopted FY 2016 Capital Improvement Program includes $404,000 for the Municipal Parking Lot Nos. 3 & 4 Improvement Project in the Street System Improvements Fund. However, the estimated project cost is $584,000, as noted below. Since the original project estimate, the scope of work was expanded from just paving the lots to include drainage, lighting, and landscaping, resulting in the additional project costs. Therefore, an additional appropriation of $180,000 is needed to complete the project. As referenced in Attachment II, staff recommends Council approve the resolution appropriating $180,000 from the Street System Improvements Fund to complete the project. The Street System Improvements Fund contains adequate fund balance to accommodate this additional appropriation. The estimated project costs are as follows:
NEXT STEPS
Prepared by: Yaw Owusu, Assistant City Engineer
Staff contact
Recommended by: Morad Fakhrai, Director of Public Works
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Approved by:
Fran David, City Manager
Attachments:
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Attachment I |
Resolution - Award of Contract |
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Attachment II |
Resolution - Appropriation of Funds |
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Attachment III |
Location Map |
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Attachment IV |
Bid Summary |