DATE: November 3, 2015
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT
Title
Pavement Rehabilitation Gas Tax FY15: Amend Construction Contract
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RECOMMENDATION
Recommendation
That Council adopts the attached resolutions (Attachments I and II):
1. Amending the construction contract with Graham Contractors, Inc., by increasing the Administrative Change Order amount from $102,000 to $156,784 for the Pavement Rehabilitation Gas Tax FY15 project; and
2. Appropriating an additional $17,421 for this project from the Gas Tax Fund.
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BACKGROUND
On June 17, 2014, Council awarded the contract for the Pavement Rehabilitation Gas Tax FY15 project to Graham Contractors, Inc., and increased the Administrative Change Order amount from $40,000 to $102,000. The request for additional funds was to slurry seal additional streets that otherwise would not be included due to limited funds.
DISCUSSION
The previous Council-approved increase in the Administrative Change Order amount for additional slurry seal covered Harder Road, West A Street, and Golf Course Road. Additionally, staff included slurry seal of portions of the Police Administration Building parking lots. At that time, staff assumed the available balance from the low bid would allow for the additional streets to be completed. However, work quantities, specifically, localized pavement repairs and damaged detector loop replacement, exceeded the assumed quantities. As a result, the final construction cost exceeded the contract amount by $54,784.
As referenced in Attachment I, staff recommends Council approve the resolution increasing the Administrative Change Order amount by $54,784, for a contract total not-to-exceed amount of $873,396.
FISCAL IMPACT
The project costs are as follows:
The Adopted FY 2016 Capital Improvement Program includes $1,000,000 for the Pavement Rehabilitation Gas Tax FY15 project in the Gas Tax Fund. However, an additional appropriation of $17,421 is needed to complete the project. As referenced in Attachment II, staff recommends Council approve the resolution appropriating $17,421 from the Gas Tax Fund to complete the project. The Gas Tax Fund contains adequate fund balance to accommodate this additional appropriation.
Prepared by: Yaw Owusu, Assistant City Engineer
Staff contact
Recommended by: Morad Fakhrai, Director of Public Works
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Approved by:
Fran David, City Manager
Attachments:
|
Attachment I |
Resolution - Amend Contract |
|
Attachment II |
Resolution - Appropriation of Funds |