DATE: January 26, 2016
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT
Title
New Sidewalks FY16 - Donald Avenue and Hayward Boulevard: Award of Contract
End
RECOMMENDATION
Recommendation
That Council adopts the attached resolution (Attachment I), awarding the contract to Gradetech, Inc., in the amount of $558,185.
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BACKGROUND
On November 17, 2015, Council approved the plans and specifications for the New Sidewalks FY16 - Donald Avenue and Hayward Boulevard project, which called for bids to be received on December 15, 2015. Donald Avenue and Hayward Boulevard were selected for filling in the missing sidewalks and further the City’s goal of providing safe and continuous pedestrian access to schools.
DISCUSSION
This project will construct new curb, gutter, sidewalk and driveway approaches on approximately 1,100 feet of Donald Avenue from Harder Road to Culp Avenue, which will fill in the missing portions of curb, gutter and sidewalk. It will also replace existing temporary asphalt concrete curb and sidewalks. Existing curb ramps that don’t meet the current requirements of the Americans with Disabilities Act (ADA) will be removed, and replaced to comply with current ADA requirements.
Additionally, new sidewalk will be constructed behind the existing concrete curb and gutter along approximately 2,400 feet of Hayward Boulevard from Spencer Lane to Farm Hill Drive.
Existing curb ramps will be retrofitted in order to comply with the latest ADA requirements. Existing curb ramps that don’t satisfy the current ADA requirements and cannot be retrofitted will be removed and replaced. The proposed improvements on Hayward Boulevard and Donald Avenue will add 0.65 miles of new sidewalk to the City’s inventory, which totals 460 miles.
On December 15, 2015, six bids were received for the New Sidewalks FY16 - Donald Avenue and Hayward Boulevard project. Gradetech, Inc. of San Ramon, submitted the low bid of $558,185, which is 6.4% below the Engineer’s Estimate of $596,440. Rosas Brothers Construction of Oakland submitted the second low bid in the amount of $633,896, which is 6.3% above the Engineer’s Estimate. The bids range from $558,185 to $937,594.
All bid documents and licenses are in order. Staff recommends award of contract to the low bidder Gradetech, Inc., in the amount of $558,185, and that Council authorizes an additional $60,000 for potential project contingencies.
This project is categorically exempt under Section 15301(c) of the California Environmental Quality Act Guidelines for the operation, repair, maintenance, or minor alteration of existing facilities.
FISCAL IMPACT
The Adopted FY 2016 Capital Improvement Program includes $1,200,000 in the Measure B and Measure BB (Pedestrian and Bicycle) Funds for the New Sidewalks FY16 - Donald Avenue and Hayward Boulevard project. The estimated project costs are as follows:
PUBLIC CONTACT
Staff has sent letters to all of the affected property owners. The project requires right-of-way acquisition from eleven property owners in order to have the necessary full street width. In addition, right-of-entry permits are needed from all property owners adjacent to the project in order to grant the City’s contractor permission to enter the property and install driveway conforms. All the property owners have agreed to grant the right-of-way and right-of-entry permits for the work to proceed.
After the project is awarded, staff will send notification letters to all affected residents regarding the project schedule.
COMPLETE STREETS
This project considers all users of the public right-of-way. The existing accommodations, such as sidewalk and street lighting, will be maintained. This project will construct new curb ramps, bring existing ramps into compliance with ADA requirements, and restripe existing crosswalks. These measures are consistent with the City’s adopted Complete Streets Policy, where consideration is to be given to all users of the street, in addition to vehicular traffic.
NEXT STEPS
Prepared by: Yaw Owusu, Assistant City Engineer
Staff contact
Recommended by: Morad Fakhrai, Director of Public Works
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Approved by:
Fran David, City Manager
Attachments:
|
Attachment I |
Resolution |
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Attachment II |
Location Map |
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Attachment III |
Bid Summary |