DATE: March 26, 2019
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT
Title
La Vista Park Project: Award of Professional Services Agreement to SurfaceDesign, Inc., (SDI); Award of Professional Services Agreement to Langan; Appropriation of Funds; and Amendment of Resolution 18-081
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RECOMMENDATION
Recommendation
That Council adopts the attached resolutions (Attachments II, III, and IV) to:
1. Award the Professional Services Agreement to SDI, for Phase 1 and Phase 2 of the final design services and construction support, in the amount of $467,417 and authorize the expenditure of up to $515,000, including additional services, for the preparation of Final Design Plans, Specifications, and Engineer’s Estimate of the La Vista Park project (Attachment II)
2. Award the Professional Services Agreement to Langan, for a design-level geotechnical investigation and construction support, in the amount of $198,100 and authorize the expenditure of up to $220,000, including additional services, for the preparation of a design-level geotechnical report for the design and construction of the La Vista Park project (Attachment III).
3. Appropriate $1,500,000 from Fund 256 - Park Fund to Fund 405 - Capital Projects (Governmental) (Attachment IV).
4. Amend Resolution 18-081 - FY 2019 Capital Improvement Program to include the La Vista Park Project in Fund 405 - Capital Improvements (Governmental) (Attachment IV).
5.
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SUMMARY
Since 2017, the City of Hayward and the Hayward Area Recreation and Park District (HARD) have worked towards a shared vision of constructing and operating La Vista Park, a new destination park in South Hayward, east of the intersection of Mission Boulevard and Tennyson Road. The addition of a destination park will create a much-needed amenity and attraction for the entire City. The HARD Board approved the conceptual park design and, on April 9, 2018, the City released a Request for Proposals (RFP) for final design services and preparation of construction documents for bidding purposes and a RFP for a design-level geotechnical investigation and report.
The project site will be on City-owned or controlled property with an estimated total project cost of $23,253,962. A combination of revenues from various funding sources, including the project’s park in-lieu fees, HARD funds, and funds for the South Hayward Community Center totaling $23.27M is expected and will fully fund the estimated total project.
A RFP for final design services was released and five firms responded. SDI was selected unanimously by the proposal review team. If approved, these actions will authorize the City Manager to execute a professional services agreement with SDI and will appropriate the necessary funding for the design work.
ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution - Award of Contract to SDI
Attachment III Resolution - Award of Contract to Langan
Attachment IV Resolution - Appropriation of Funds/Amend Reso 18-081
Attachment V Project Map