DATE: December 1, 2020
TO: Mayor and City Council
FROM: Development Services Director
SUBJECT
Adopt Three Resolutions: 1) Amending the FY 2021 CIP Budget to Transfer and Appropriate Funds to Project Number 07267, Online Permitting, in the Amount of $347,138 to Increase the Total Project Budget Amount Not to Exceed $1,161,870 for the Purchase of Energov Online Permitting Solution and Other Related Project Management Services; 2) Authorizing the City Manager to Negotiate and Execute an Amendment to the Agreement with Tyler Technologies, Inc.; and 3) Authorizing the City Manager to Negotiate and Execute an Amendment to the Agreement with SoftResources LLC
RECOMMENDATION
That Council adopts three resolutions (Attachment II, III, and IV) authorizing the City Manager to:
1. Amend the Fiscal Year 2021 Operating and Capital Improvement Program (CIP) Budgets related to the transfer and appropriation of funds to Project Number 07267 in the amount of $347,138 in order to increase the project budget to the amount of $1,161,870;
2. Negotiate and execute an amendment to the agreement with Tyler Technologies, Inc. to acquire, install, implement and receive technical support for EnerGov permitting Software as a Solution (SaaS), authorizing an increase in an amount of $235,138 for a total not-to-exceed contract amount of $1,321,019; and
3. Negotiate and execute an amendment to the agreement with SoftResources LLC for project management services throughout the EnerGov project, extending the term of the agreement to December 2021 and authorizing an increase in the amount of $112,000 for a total not-to-exceed contract amount of $259,105.
SUMMARY
In 2019, the City entered into several contracts to begin implementation of a new online permitting system. The agreement with SoftResources LLC covers a significant portion of the project management and oversight of implementation. The agreement with Tyler Technologies, Inc. covers the purchase of the a...
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