DATE: March 22, 2022
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT
Title
Adopt Resolutions 1) Awarding a Contract to Sposeto Engineering, Inc., for the Safe Routes for Seniors Project, Project No. 05309, in the Amount of $2,366,608, and Authorizing a Contingency Budget of $233,000 for Administrative Change Orders; 2) Appropriating Measure BB Paratransit Funds, in the Amount of $250,000, to Project No. 05309; and, 3) Transferring Funds, in the Amount of $400,000, from the Main Street Complete Streets Project, Project No. 05283, to SR4S Project No. 05309
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RECOMMENDATION
Recommendation
That Council adopts the attached resolutions (Attachment II, III, and IV):
1. Approving Addendums No. 1 and 2 consisting of revisions to the plans and specifications for the Safe Routes for Seniors (SR4S) project, and awarding the contract for the project to Sposeto Engineering, Inc., (Sposeto) in the amount of $2,366,608 and authorizing a contingency budget of $233,000 for administrative change orders;
2. Appropriating previously authorized Measure BB Paratransit funding, in an amount of $250,000, to the SR4S, Project No. 05309; and
3. Transferring $400,000 from Main Street Complete Streets Project, Project No. 05283, to the SR4S Project, Project No. 05309.
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SUMMARY
The Safe Routes for Seniors (SR4S) Project implements pedestrian improvements designed to improve accessibility for senior residents and individuals with disabilities. Given the concentration of facilities serving senior residents in and around the Downtown, this project focuses primarily on the Downtown area of Hayward. The proposed improvements will increase walkability by improving safety and increasing accessibility for all. The Project includes four intersections located in Downtown Hayward.
On February 15, 2022, five (5) bids were received for the project, all of which were below the Engineer’s estimate. The low bid was $2,366,608, which is $382,552, or approximately 14%, below the Engineer’s estimate. Staff recommends that Council award the contract to the lowest bidder, Sposeto, in the amount not-to-exceed $2,366,608, and authorize a contingency budget of $233,000, for administrative change orders.
The project budget is $2,740,608 coming from Measure BB infrastructure improvements funds and is included in the FY 2019-2022 Capital Improvement Program (CIP).
Council Infrastructure Committee Review
An update for this item was last presented to the Council Infrastructure Committee (CIC) on April 28, 2021 and received positive feedback and recommendation to present to Council for consideration.
This project is categorically exempt under Section 15301(c) of the California Environmental Quality Act Guidelines for the operation, repair, maintenance, or minor alteration of existing facilities.
ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution - Award
Attachment III Resolution - Appropriating Funds
Attachment IV Resolution - Transferring Funds