DATE: April 26, 2022
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT
Title
Adopt a Resolution Awarding a Contract to Bay Cities Paving & Grading, Inc., for the FY22 Pavement Improvement Project, Project No. 05239, in the Amount of $9,528,117 and Authorizing an Administrative Change Order Budget of $1,671,883
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RECOMMENDATION
Recommendation
That the Council adopts the attached resolution (Attachment II) approving Addendum No. 1 consisting of revisions to the plans and specification for the FY22 Pavement Improvement Project (PIP) and awarding the contract for the project to Bay Cities Paving & Grading, Inc., in the amount of $9,528,117 and authorizing an administrative change order budget of $1,671,883.
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SUMMARY
The FY22 PIP calls for the rehabilitation of sixty-five (65) street sections and preventive maintenance of thirty-four (34) street sections for a total of ninety-eight (98) street sections. The proposed improvements will repair failed pavement sections and improve street surfaces.
On March 22, 2022, the project received seven (7) bids. All bids were over the engineer’s estimate. At $9,528,117, the low bid received is $28,117 or 0.3% over the engineer’s estimate of $9,500,000. Because the low bid is close to the engineer’s estimate, it provides an opportunity to add other street sections to take advantage of the reasonable unit prices and available budget, including cost savings from last year’s paving project, FY21 PIP.
Staff recommends award of the contract to the responsible low bidder, Bay Cities Paving & Grading, Inc. (Bay Cities), in the amount of $9,528,117 and authorizing a potential administrative change order budget of $1,671,883 to be used at the discretion of the Public Works Director to add additional street segments to the project, including West Winton Avenue, from Hesperian Boulevard to Santa Clara Street, and Industrial Parkway West, from Ruus Road to Stratford Road.
The project budget of $11,900,000 is funded via the Gas Tax, Measure B, Measure BB, Vehicle Registration Fees, and FY22 anticipated Road Repair and Accountability Act (RRAA) (SB1) funds.
ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution