DATE: April 26, 2022
TO: Mayor and City Council
FROM: Assistant City Manager
SUBJECT
Title
Community Agency Funding: Approval of Fiscal Year 2023 Community Agency Funding Recommendations, the FY 2023 Annual Action Plan, and City of the Hayward Community Development Block Grant Community Participation Plan
EndRECOMMENDATION
Recommendation
That the Council:
1. Affirms the Community Services Commission’s FY 2023 Community Agency Funding recommendations as outlined in Attachment II, with final Council authorization of the funding allocations of the American Rescue Plan Act of 2021 (ARPA) category (Attachment III), and the Social Services and Arts and Music categories made within the context of the Council’s FY 2023 budget to be adopted in June 2022 (Attachments IV and V); and
2. Adopts a resolution (Attachment VI) authorizing the City Manager to submit an application for the Community Development Block Grant (CDBG) Program for U.S. Department of Housing and Urban Development (HUD) Program Year 2022, including the City of Hayward FY 2023 Annual Action Plan with the FY 2023 CDBG funding allocations and the updated CDBG Community Participation Plan; and
3. Adopts a resolution (Attachment VII) approving and appropriating FY 2022 Recovery Funds for Arts and Music Agencies.
End
SUMMARY
This report asks Council to take action on the following elements:
|
No. |
Topic |
Recommended Action |
|
1. |
FY 2023 Community Agency Funding Process |
Approve the funding recommendations made by the Community Services Commission (CSC) and presented for Council Work Session on April 5, 2022 |
|
2. |
FY 2023 Annual Action Plan |
Approve the FY 2023 Annual Action Plan |
|
3. |
CDBG Community Participation Plan |
Approve the updated CDBG Community Participation Plan |
|
4. |
FY 2022 Recovery Funds for Arts and Music Agencies |
Approve and appropriate funding recommendations presented for Council Work Session on April 5, 2022 |
The estimated funding available as part of the FY 2023 Community Agency Funding process is $2,223,450. Through the Community Agency Funding process, the CSC made recommendations for the allocation of $1,184,500 in CDBG monies for public services, economic development, and infrastructure activities, $548,950 in General Fund monies for social services and arts and music activities, and $500,000 in one-time ARPA funds for eligible community safety and economic recovery activities associated with the COVID crisis in Hayward.
The proposed funding is summarized by category in Table 1 on the following page and in detail in Attachment II. These funding recommendations have not changed from those presented to Council during the Work Session on April 5, 2022.
Table 1. Summary of Recommended Funding Allocation by Category
|
Funding Source |
Category |
Recipient |
Amount |
|
General Fund |
Arts & Music |
Community Agencies |
$82,000 |
|
General Fund |
Social Services |
Community Agencies |
$416,950 |
|
CDBG |
Economic Development/Infrastructure |
Community Agencies |
$598,763 |
|
CDBG/ARPA |
Public Services |
Community Agencies |
$735,737 |
|
Total ARC Recommended Grants |
$1,833,450 |
|
General Fund |
Referral Services |
Eden I&R |
$50,000 |
|
CDBG |
HUD-Required Fair Housing Services |
Community Agency |
$25,000 |
|
CDBG |
Home Rehabilitation & Infrastructure Project Management |
Community Agency |
$325,000 |
|
Total Non-Competitive Grants |
$400,000 |
|
GRAND TOTAL FY 2023 RECOMMENDED FUNDING (ALL SOURCES) |
$2,223,450 |
The Annual Action Plan
The FY 2023 Annual Action Plan summarizes the actions, activities, and financial resources to be used in FY 2023 to address the priority needs and goals identified in the FY 2021-2025 Consolidated Plan. Community input gathered during the Consolidated Planning process informed the development of these priority needs and goals.
Table 2 lists the proposed allocation of CDBG funding for the FY 2023 Annual Action Plan. It aligns with the FY 2023 CDBG funding recommendations presented in this report as part of the Community Agency Funding Process. FY 2023 equates to CDBG Program Year 2022.
Table 2. 2022 (FY 2023) Annual Action Plan Summary Funding by Project Category
|
No. |
Project Category |
Program Year 2022 (FY 2023) Funding Allocation* |
|
1. |
Administration & Planning |
$315,000 |
|
2. |
Public Facilities & Infrastructure |
$559,318 |
|
3. |
Public Services |
$235,737 |
|
4. |
Housing Programs |
$349,500 |
|
5. |
Economic Development |
$90,445 |
|
TOTAL |
$1,550,000 |
*Should the FY 2023 entitlement amount exceed staff estimates, staff will implement the CSC’s methodology of recommended allocation for additional funding and the Program Year 2022 funding allocations will be updated accordingly.
Citizen Participation Plan Update
HUD regulations require that all CDBG grantees develop and maintain a Citizen Participation Plan (CPP) that sets forth the City’s policies and procedures for community engagement and participation in the CDBG funding and planning process. The City may revise the CPP to reflect changes in HUD regulations or to make improvements to the community participation process. Staff is recommending both procedural and administrative updates to improve community participation.
ATTACHMENTS
Attachment I Staff Report
Attachment II FY 2023 Funding Recommendations
Attachment III Resolution for FY 2023 ARPA Funding
Attachment IV Resolution for FY 2023 Social Services Funding
Attachment V Resolution for FY 2023 Arts and Music Funding
Attachment VI Resolution for FY 2023 CDBG Funding
Attachment VII Resolution for FY 2022 Arts and Music Recovery