File #: CONS 22-420   
Section: Consent Status: Agenda Ready
Meeting Body: City Council
Agenda Date: 6/28/2022 Final action:
Subject: Adopt a Resolution Authorizing the City Manager to Negotiate and Execute an Agreement with Allied Universal Technology to Integrate Additional Facilities for Purchase and Implementation of a Consolidated Phase 2 Access Control System and Appropriation of $100,000 from the Hayward Executive Airport CIP Fund 621
Attachments: 1. Attachment I Staff Report, 2. Attachment II Resolution Appropriation of Funds, 3. Attachment III Resolution Agreement

DATE:      June 28, 2022

 

TO:           Mayor and City Council

 

FROM:     Director of Maintenance Services

 

SUBJECT

                     

Title                      

Adopt a Resolution Authorizing the City Manager to Negotiate and Execute an Agreement with Allied Universal Technology to Integrate Additional Facilities for Purchase and Implementation of a Consolidated Phase 2 Access Control System and Appropriation of $100,000 from the Hayward Executive Airport CIP Fund 621                    

                                                

End
RECOMMENDATION

 

Recommendation

That Council adopts resolutions (Attachments II and III) authorizing the City Manager to negotiate and execute an agreement with a vendor to integrate additional facilities in the Access Control System, in an amount not to exceed $1,043,838 Phase II. 

 

End

SUMMARY

 

The security of City-owned buildings is vital to the security of City assets and safety of staff. Currently, the City utilizes multiple types of building access control systems within various city facilities that do not communicate with one another.  The City sought to implement a single complete network Access Control System (ACS) for all existing city facilities specified in the request for proposals. Given the dire state of the current fragmented ACS, staff recommended signing a contract for the implementation of a new and consolidated ACS. The project was awarded in early FY 2022 and the initial phase (Phase 1 of 3) is now complete. Consistent with the initial project phase, the proposed project scope for Phase 2 includes video surveillance and a complete access control system in the City’s Corporation Yard, Weekes Branch Library, and the Hayward Executive Airport. Additionally, to ensure all City facilities operate on a single, consolidated platform, the 21st Century Library and Learning Center’s existing access card readers will be integrated into the new citywide Access Control System as part of this proposed phase of the project.

 

ATTACHMENTS

Attachment I                      Staff Report

Attachment II                      Resolution I

Attachment III                     Resolution II