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File #: RPT 22-085   
Section: Informational Report Status: Agenda Ready
Meeting Body: Community Services Commission
Agenda Date: 9/21/2022 Final action:
Subject: Bylaws Update
Attachments: 1. Attachment I - Staff Report, 2. Attachment II - Proposed Bylaws Amendments

DATE:      September 21, 2022


TO:           Community Service Commission


FROM:     Community Services Manager





Bylaws Update                                                             





That the Commission reviews and provides comments on the proposed amendments to the Community Services Commission bylaws





Annually, staff does a review of the bylaws to ensure that proposed changes to the scope of the Community Services Commission’s (CSC) work be appropriately included in the bylaws and any administrative changes be included. During the last Fiscal Year, Commissioner Collin Thormoto, who was appointed to an ad hoc bylaws review committee, provided the following suggested edits that staff concurs with (see Attachment II for redline edits):


                     Create formatting consistency

                     Utilize inclusive gender language

                     Formalize public comment in the bylaws

                     Reduce the bylaws amendment period to 28 days to increase likelihood for bylaw amendments to occur over the course of two CSC meetings

                     Integrate Special/Cultural Events into the Arts and Music Application Review Committee to align with the changes to the Community Agency Funding Process


Additionally, staff proposed supplemental edits to update the language around being a qualified elector to mirror the recent Ballot Measure OO Charter Amendment to create more opportunities for residents to volunteer, and honor Hayward’s commitment to diversity by eliminating the requirement of being a qualified elector / registered voter to serve on City Council-appointed advisory commissions.




Attachment I - Staff Report

Attachment II - Proposed Bylaws Amendments