DATE: May 16, 2023
TO: Mayor and City Council
FROM: Fire Chief
SUBJECT
Title
Adopt a Resolution Authorizing the City Manager to Negotiate And Execute an Agreement With Motorola For the Purchase of 105 Portable Radios in an Amount Not to Exceed $1,160,917
End
RECOMMENDATION
Recommendation
That Council adopts a resolution (Attachment II) authorizing the City Manager to: (1) execute an agreement with Motorola for the purchase of 105 Motorola Portable Radios for an amount not to exceed $1,160,917; and 2) appropriate $581,630 in Capital Improvement Project (CIP) funds for the purchase of one hundred and five (105) Motorola Portable Radios to provide a necessary system-wide upgrade for fire personnel.End
SUMMARY
With consistent call volume and a 24-hour operation, the necessity for reliable and clear communication among fire personnel is essential. The purchase of the upgraded radios is necessary for the Hayward Fire Department (“HFD”) due to the age of the radios currently in use and the advancement of technology since the purchase of the current radio system. This sole-source purchase is essential, as it will allow HFD to continue compliance with the East Bay Regional Communications System (EBRCS) while allowing for a seamless transition from the current operating system to the new operating system, both of which utilize Motorola.
The City will purchase the 105 Motorola Portable Radios in year one of the agreement, rather than leasing the equipment over several years. By not leasing the equipment, the City will save $174,611 in interest payments over the terms of the agreement.
The City currently plans to use $379,287 from the FY 2023 budget, and $200,000 from the FY 2024 budget, for the purchase of the portable radios. As such, an additional $581,630 will need to be appropriated from the CIP fund for the purchase of the 105 portable radios.
ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution